The “invoice system” began on October 1, 2023, but did you know that “electronic invoices” have started to attract attention at the same time as the invoice system?
An electronic invoice is a qualified invoice (invoice) introduced in the invoice system that has been converted into electronic data.Furthermore, a “standardized and structured electronic invoice” is called a “digital invoice.”
Furthermore, a “standardized and structured electronic invoice” is called a “digital invoice.”The invoice system is a new system that allows companies and business owners to receive “input tax credits” for consumption tax.
There is also something called “Peppol”, which is closely related to digital invoices.Peppol（ペポル）は、これからの日本の企Peppol is an important system that will be indispensable for Japanese companies in the future, but as the invoice system has only just begun to be introduced, it has not yet been widely adopted.
So, in this article, we will explain Peppol.
What is Peppol, the international standard for electronic invoices?
Peppol is a global standard for document specifications, networks, and operational rules for the exchange of electronic documents over a network.
Specifically, it is a standard for exchanging business documents such as invoices, purchase orders, shipping instructions, and delivery notes in electronic formats such as PDF and XML. Peppol is managed by OPEN PEPPOL, an international non-profit organization, and has been adopted in over 100 countries and regions around the world.
In Japan, the invoice system will be introduced on October 1, 2023, making it mandatory to issue qualified invoices. The invoice system promotes the electronicization of invoices, and Peppol has been adopted as the standard specification for electronic invoices.
The following merits can be expected from the introduction of Peppol.
- Improved business efficiency: Eliminates the need for data entry, improving business efficiency.
- Cost reduction: Reduces costs associated with sending and storing paper invoices.
- Improved security: Reduces the risk of electronic document tampering or loss.
- Adaptation to globalization: Peppol is used worldwide, making it easy to handle global transactions.
Peppol is expected to become more widespread in Japan following the introduction of the invoice system.
How do I use Peppol with Yayoi Kaikei and Yayoi Hanbai?
To use Peppol with Yayoi, the following two steps are required.
- Start using Smart Voucher Management
- Obtain a Peppol ID
Start using smart evidence management
Smart Voucher Management is a service that handles the sending and receiving of digital invoices for Yayoi products. A Yayoi ID is required to use Smart Voucher Management.
■How to start using Smart Voucher Management
- Access the Yayoi Kaikei/Yayoi Hanbai website and log in
- Click “Smart Voucher Management”
- Click “Start using Smart Voucher Management”
- Follow the instructions on the screen to start using Smart Voucher Management
■Getting a Peppol ID
Peppol ID is an ID for connecting to the Peppol network. To obtain a Peppol ID, use the “Peppol ID Issuance Service” provided by Yayoi.
The steps to use the Peppol ID Issuance Service are as follows.
- Access the Yayoi Kaikei/Yayoi Hanbai website and log in.
- Click “Smart Voucher Management.”
- Click “Peppol ID Issuance Service.”
- Follow the instructions on the screen to issue a Peppol ID.
After obtaining a Peppol ID, enable Peppol in the Yayoi product settings.
The following steps are required to enable Peppol in the Yayoi Kaikei/Yayoi Hanbai settings.
- From the Yayoi Accounting/Yayoi Sales menu, click “Accounting/Sales > Basic Settings > Other > Smart Voucher Management.”
- Click the “Peppol” tab.
- Check “Enable Peppol.”
- Enter the Peppol ID you obtained in “Peppol ID”
- Click “OK”
Once the settings are complete, select Peppol when creating and sending invoices and other supporting documents.
To use this service, your business partner must also support Peppol.
If your business partner does not support Peppol, you can also use a Peppol-compatible invoice issuance service.
