The accounting department’s work mainly involves managing money and recording transactions, so it is essential to the company and it is important to eliminate wasteful work and improve operations to avoid making mistakes.

Wasteful work in the accounting department is not always visible.

In fact, all of these tasks can be improved by using low-cost digital technology for the back office.

Here are some ways to improve these unnecessary accounting tasks.

Wasteful accounting work

The main wasteful work in accounting is as follows:

Lots of checking work

The accounting department, which has a lot of checking work, is the department that manages the company’s transactions and money movements, so it is required to be more accurate than other departments.

As a result, we think there is inevitably a lot of checking work.

This checking process is one of the most important tasks in conducting transactions without errors.

However, if you have to check twice or three times, it will take a lot of time, so if you don’t do it in one go, it will become a waste of time.

Changing the work structure in which checking is unnecessary as much as possible will lead to business improvement.

Information is still shared on paper

Because accuracy is required in the accounting department, there are many companies that share information on paper and report to their own company or other companies.

However, sharing information on paper can lead to problems such as those in the table below.

As you can see, paper has many good points, but on the other hand, it also has some bad points and significant risks.

In addition, the Electronic Bookkeeping Act, which is part of the invoice system, will be enacted from 2024, so it is a good idea to utilize digital technology with this in mind.

By utilizing digital technology, information can be shared in real time and the risk of loss or information leaks is extremely low.

Repeated mistakes and repeated the same work

When mistakes occur repeatedly, not only does it increase unnecessary work, but it can also lead to the risk of not being able to provide accurate information.

While some mistakes are unavoidable in the course of business, repeated mistakes require the cause to be identified and corrected as soon as possible.

In this case, there is an easier way to improve operations than identifying the cause of the mistakes.

Instead of thinking about how to eliminate mistakes, it’s about using tools to create a system that prevents mistakes from occurring in the first place.

By using tools to improve your work, you can not only reduce mistakes, but also improve work efficiency, dramatically increasing the speed of your work.

Recommended work improvement tools [cheap]

【1.applippli Cloud】

This is a system that cloudifies core systems such as on-premise accounting software, sales management systems, and inventory management systems that you are currently using.

Since the core system can be migrated to the cloud as it is, there is no need to handle a new system and it will smoothly blend into your work.

By migrating the core system to the cloud, you can use the core system while on the go and there is no risk of losing paper.

Prices start from JPY19,300, and there are plans that allow you to choose the time slot of day, so you can choose the price that suits you.

➤Click here for applippli Cloud

【2.Automatic import tool】

This is a tool that can automatically import multiple transaction data such as sales slips, order slips, and customer ledgers into the sales management system at once.

Being able to import multiple files at once leads to business improvement and prevents mistakes.

Because of its simple functions, the price is an affordable JPY 30,000 per month, so it is likely to be easy for many people to adopt.

➤Click here for the automatic import tool

【3.Order data conversion and import module for mail order】

This is a tool that can convert order data from Amazon, Rakuten, and your own online store into the format of a sales management software and import it.

You can create import templates for each online shop, so your daily import work will be just to prepare the import file (CSV format) and select the template to import.

There is no data limit, so you can create as many templates as you want, and there are no additional fees.

The monthly fee is a reasonable JPY 35,000.

➤Click here for the mail order order data conversion import module

Lastly

A service that puts sales management software on the cloud ➤ applippli Cloud
Other useful information ➤ Resolving business problems