Protect your company from natural disasters with BCP

BCP (Business Continuity Plan) is an important plan for continuing business even in the event of an unexpected event such as a natural disaster or man-made accident.

Japan is a country prone to earthquakes, therefore we think many companies are working on BCP measures to protect their companies and data from natural disasters.

In fact, the cloud plays a major role in implementing these BCP measures. The cloud is ideal for protecting data and is an essential part of BCP measures.

So, what would happen if you did not implement BCP measures? Below we explain the demerits of not implementing BCP measures and how to implement them.

What are BCP measures?

BCP measures refer to taking measures in advance to continue business operations in the event of an emergency such as a natural disaster including earthquake or flood, or equipment failure. In Japanese, it is called a “business continuity plan.”
The merits of taking BCP measures include being able to increase the value of a company by continuing operations without stopping them even in the event of a natural disaster, gaining greater trust from business partners, and improving competitiveness in the market by not stopping operations.

Related article ➤ Why the cloud is important for companies to take disaster prevention measures Disaster prevention measures for corporate data with the cloud

Related article ➤ What is BCP formulation?

Demerits of not taking BCP measures

As mentioned above, taking BCP measures not only prepares you for natural disasters, but also increases your market value.So what are the demerits of not taking BCP measures? The demerits are as follows:

1. Business suspension
2. Declining credibility of the company
3. Loss of revenue opportunities

If BCP measures are not taken, business will be suspended when a natural disaster occurs. Although it is simply called a business suspension, it is not just one company that is affected.

For example, there are various possibilities that a company may not be able to pay its employees’ salaries, or be unable to deliver products which were scheduled to be delivered to a business partner.

If a disaster strikes without taking BCP measures, the profits that would have been gained during the recovery period will be lost, and it may even lead to the loss of business partners.

Taking BCP measures in advance so that you can get back to business at any time will also help improve trust with business partners.

How to proceed with BCP measures

So far, we have talked about the merits of BCP measures and the demerits of not taking BCP measures.Now, let’s talk about what to do if you are going to take BCP measures from now on.

Risk assessment and business impact analysis

To implement BCP measures, first conduct a risk assessment and business impact analysis (BIA) to identify critical operations and their recovery objectives.

Risk assessment refers to the process of identifying risks that a company may face and evaluating the impact of those risks on the business. Risk assessment consists of three steps: 1. Risk identification, 2. Risk analysis, and 3. Risk evaluation. This allows companies to manage risks and take necessary measures.

Business impact analysis (BIA) is the process of evaluating how potential risks will affect the business if they become reality. BIA identifies the impact of interrupting critical operations and processes, the resources required to recover them, and the recovery goals for operations and processes. This allows companies to develop business continuity plans (BCPs) and quickly recover from natural disasters.

Following these processes will make it easier to implement BCP measures.

Find the best cloud services for BCP measures

Next, plan what is needed for BCP measures based on the answers derived from risk assessment and business impact analysis.

The thing to be careful of here is that if the goal of BCP measures becomes just to introduce services, you will not be able to respond when a natural disaster actually occurs.

The purpose of BCP measures is not to introduce a service, but to prepare for emergencies. Be careful not to lose sight of this essence. Rather than introducing a difficult service that takes a long time to implement, it may be a good idea to choose a service that is easy to implement.Also, by introducing cloud services, you can protect your office from natural disasters and easily work on BCP measures.

Recommended cloud service for BCP measures

applippli Cloud

It is a tool for cloudifying business software such as sales management software, accounting software, and payroll software.Unlike business software that has already been cloudified by companies such as freee and Money Forward, this is a tool for cloudifying business software that has not yet been cloudified.
As currently used business software can be cloudified as it is, it can be done without changing the operation method, therefore business operations are less likely to be affected even when the system is introduced.In addition, it is highly secure as it uses Microsoft Azure, which is also used by the Pentagon, the headquarters of the US Department of Defense.
Furthermore, the merits of being able to connect multiple devices simultaneously and from outside the company will lead to increased sales.
*By uploading, you can now cloudify products other than Yayoi products.

• Price: From JPY 12,000 per month, Initial cost: JPY 50,000, Free trial available

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applippli DX Pro

This service allows you to migrate your current desktop environment to the cloud. Migrating your desktop environment to the cloud has many merits, including BCP measures. For example, you can work from anywhere, which allows you to introduce teleworking and expand employment, share files directly without attaching them to emails, and work as usual even when you’re on a business trip.

• Price: Monthly fee: JPY 58,000 and up, unlimited number of users, initial fee: JPY 50,000, free trial available

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Service to cloudify sales management software➤applippli Cloud

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