Can cloud file sharing improve efficiency?
Table of Contents
- What is file sharing?
- What is cloud file sharing?
- Merits of file sharing cloud services
- Demerits of file sharing cloud services
- File sharing service Cloud sharing
What is file sharing?
File sharing refers to multiple users sharing files through a system of storing and managing files using a shared server.
It is assumed that an in-house server will be installed in the company environment, or an external storage device (external HDD) will be used.
What is cloud file sharing?
Refers to file sharing using online storage (cloud storage) where multiple users share files in a similar manner.
Since it can be used from any location or device in the company environment, work can be done more efficiently.
In addition, security can be ensured by setting access permissions and IP restrictions.
Merits of file sharing cloud services
Easy file sharing (data sharing) among multiple people
You can get away from the hassle of sending and receiving files using email, USB memory, and communication tools.
By sharing data on the cloud, everyone can view and edit the same files in real time, improving efficiency.
Data can be managed centrally
By managing files on the cloud, you can use them without having to store them locally, thus you can centralize management, including version control.
Can be used anywhere as long as there is an internet connection
Files can be viewed and edited from any location or device as long as there is an internet connection.
No external storage devices (external HDDs) or media such as USB memory sticks are required.
Costs can be reduced
Since there is no need for physical file sharing servers or storage media, costs such as equipment costs and maintenance costs (labor costs) can be eliminated.By using a cloud file sharing service, you only need to pay for the service.
No more server management burden
If you prepare your own file sharing server, you will have to spend time on server maintenance and inspection.
By using a cloud file sharing service, you can leave that to the service provider, reducing your own burden.
Useful for BCP (disaster prevention) measures
If you prepare your own file sharing server, there is a risk that files will be damaged or lost due to disasters (earthquakes, heavy rains), fires, power outages, etc.
However, cloud file sharing services that use robust data centers often take measures such as backing up data at multiple locations. This reduces the risk of data loss due to the above.
Demerits of file sharing cloud services
Unable to handle problems in-house
If you are an expert who has managed things in-house, you will want to handle problems by yourself when they occur.However, if you use a cloud service, you will be under the management of the service provider, therefore you will have to wait for the service provider to investigate the cause and perform recovery work.
Security precautions required
Although robust security is provided, the risk of information leakage is not zero as long as you use an Internet line.
The security level varies depending on the service provider.
File sharing service; Cloud Share
We recommend our file sharing service “Cloud Share“.
If you are considering introducing telework, start by cloud-sharing your company’s data!
By adopting an extremely secure cloud infrastructure managed by Microsoft, we protect our customers’ valuable business assets, data, and files.
Since this system is for corporations, Cloud Share (sharing data in the cloud) is the most efficient cloud service for small and medium-sized enterprises introducing telework.
Features of Cloud Share
- Available for unlimited users
- Achieves industry-leading standard SLA of 99.99%
- Compatible with Windows and macOS
You can choose a capacity plan according to the number of users and how you use it.
